Open positions

Fluent in English and Italian (French is a plus)

Strong computer skills (Microsoft Office Suite)

Excellent organizational and communication abilities

Proactive and solution-oriented mindset

Team player, flexible, resilient, and highly reliable

Previous experience in similar roles preferred

Organization of agenda and travels

Coordination of staff rotation

Administrative tasks (Excel spreadsheets, emails, payments, supplier quotations)

Coordination with other Personal Assistants

Ensuring efficient daily support to the principal

Full-time position (40 hours/week, Monday to Friday)

Area: Milan – Conciliazione

Salary: To be evaluated based on experience

Excellent spoken and written English

Previous experience in similar roles, preferably within high-profile or private family environments

High level of discretion, confidentiality, and reliability

Strong organizational and time management skills

Flexibility and proactive attitude in managing daily needs

Management of daily agenda and appointments

Organization of private events and travel logistics, including relocation support

Coordination and supervision of household staff

Management of relationships with suppliers, banks, and administration

Monitoring and management of domestic accounting

Location: Home office at the family’s residence, Milan

Full-time position with flexible working hours

Contract: Domestic employment contract or company contract (to be evaluated based on the candidate’s profile)

Gross Annual Salary: €45,000 – €55,000

Immediate availability

No travel required

Technical diploma (or equivalent)

Knowledge of large-scale facility management (electrical systems, HVAC, hydraulics, telecommunications, IT networks, building automation)

Basic mechanical, electrical, and electrotechnical knowledge

Basic IT skills

Minimum of 3 years’ experience in similar roles

Excellent knowledge of Microsoft Office Suite

Strong negotiation skills

Availability for travel and on-call duties

Problem-solving abilities

Rapid response to emergencies and reported issues

Supervision of ordinary and extraordinary maintenance activities, ensuring high-quality standards

Execution of diverse maintenance tasks (small construction works, plumbing, electrical repairs, etc.)

Coordination and oversight of external service providers

Regular inspections of company areas and facilities to ensure compliance with safety standards

Documentation of all maintenance activities performed

Daily reporting to the Technical Office, contributing to preventive maintenance planning

Support in managing tenders and drafting contracts

Planning and verification of scheduled maintenance activities

Management of global service suppliers (activation, supervision, reporting, and safety compliance)

Permanent employment contract

Salary: To be defined based on experience

Bachelor’s degree in Languages, Communication, or Humanities.

2–3 years of experience as a Personal/Executive Assistant for top managers, CEOs, or HNW families.

Excellent verbal and written communication skills in native language and at least a B2/C1 level in English; additional languages are a plus.

Strong interpersonal skills, professional demeanor, and a proactive mindset.

Proven problem-solving skills, ability to work quickly and independently.

Proficiency with email platforms, internet browsing, PowerPoint, and Excel.

Team-oriented, able to coordinate with both internal and external stakeholders.

Willingness to travel and be available to work remotely on weekends or holidays when needed.

Manage schedules, appointments, calls, meetings, and video conferences for colleagues.

Prepare meeting rooms and materials (presentations, supplies, devices).

Handle incoming calls, emails, and correspondence.

Organize business trips and ensure all required documentation is in order to avoid delays during international travel.

Provide administrative support on basic tasks and processes.

Coordinate office shipments, package pickups, and supply orders.

Support the Senior EA in planning private travel (hotel and restaurant bookings, tickets for events and attractions).

Manage personal errands, including booking medical appointments and renewing personal documents (passports, ID cards).

Continuous training and development, both internal and external.

Strong growth opportunities within the organization.

Salary aligned with experience and real potential for progression.

Full-time permanent contract.