Open positions

– Excellent interpersonal and communication skills
– Professional appearance and demeanor
– Good command of Office tools
– Precision, organization, and a proactive attitude

– Welcoming clients and handling incoming calls
– Managing the agenda and appointments of the professionals
– General front office and secretarial duties
– Assisting with basic administrative tasks and document management

– Full-time position, Monday to Friday
– Start date: September
– Indicative gross annual salary: €22,000–28,000

– Previous experience in the role within structured companies or professional firms
– Excellent command of Microsoft Office and digital tools
– Fluent in English (written and spoken)
– Accuracy, discretion, and schedule flexibility
– Multitasking attitude and strong problem-solving skills

Nice to have:
– Experience as a Family Personal Assistant
– Availability for travel and flexible hours
– Knowledge of additional foreign languages

– Coordinate the President’s calendar and appointments
– Plan travel, events, and private engagements
– Manage household vendors and coordinate domestic staff
– Oversee administrative and documentation deadlines (cards, utilities, bank statements)
– Handle purchases, monitor family expenses, and prepare household budget reports
– Organize and archive personal and office documents
– Provide logistical support for both home and office (supplies, inventories, maintenance)

• Full-time with flexibility for evenings/weekends

• Permanent contract – National Collective Agreement for Commerce (CCNL Commercio)

• Indicative gross annual salary: €45,000–50,000

• Fluent in English and Italian (French is a plus)

• Strong computer skills (Microsoft Office Suite)

• Excellent organizational and communication abilities

• Proactive and solution-oriented mindset

• Team player, flexible, resilient, and highly reliable

• Previous experience in similar roles preferred

• Organization of agenda and travels

• Coordination of staff rotation

• Administrative tasks (Excel spreadsheets, emails, payments, supplier quotations)

• Coordination with other Personal Assistants

• Ensuring efficient daily support to the principal

• Full-time position (40 hours/week, Monday to Friday)

• Area: Milan – Conciliazione

• Salary: To be evaluated based on experience

• Excellent spoken and written English

• Previous experience in similar roles, preferably within high-profile or private family environments

• High level of discretion, confidentiality, and reliability

• Strong organizational and time management skills

• Flexibility and proactive attitude in managing daily needs

• Management of daily agenda and appointments

• Organization of private events and travel logistics, including relocation support

• Coordination and supervision of household staff

• Management of relationships with suppliers, banks, and administration

• Monitoring and management of domestic accounting

• Location: Home office at the family’s residence, Milan

• Full-time position with flexible working hours

• Contract: Domestic employment contract or company contract (to be evaluated based on the candidate’s profile)

• Gross Annual Salary: €45,000 – €55,000

• Immediate availability

• No travel required

• Technical diploma (or equivalent)

• Knowledge of large-scale facility management (electrical systems, HVAC, hydraulics, telecommunications, IT networks, building automation)

• Basic mechanical, electrical, and electrotechnical knowledge

• Basic IT skills

• Minimum of 3 years’ experience in similar roles

• Excellent knowledge of Microsoft Office Suite

• Strong negotiation skills

• Availability for travel and on-call duties

• Problem-solving abilities

• Rapid response to emergencies and reported issues

• Supervision of ordinary and extraordinary maintenance activities, ensuring high-quality standards

• Execution of diverse maintenance tasks (small construction works, plumbing, electrical repairs, etc.)

• Coordination and oversight of external service providers

• Regular inspections of company areas and facilities to ensure compliance with safety standards

• Documentation of all maintenance activities performed

• Daily reporting to the Technical Office, contributing to preventive maintenance planning

• Support in managing tenders and drafting contracts

• Planning and verification of scheduled maintenance activities

• Management of global service suppliers (activation, supervision, reporting, and safety compliance)

• Permanent employment contract

• Salary: To be defined based on experience

• Bachelor’s degree in Languages, Communication, or Humanities.

• 2–3 years of experience as a Personal/Executive Assistant for top managers, CEOs, or HNW families.

• Excellent verbal and written communication skills in native language and at least a B2/C1 level in English; additional languages are a plus.

• Strong interpersonal skills, professional demeanor, and a proactive mindset.

• Proven problem-solving skills, ability to work quickly and independently.

• Proficiency with email platforms, internet browsing, PowerPoint, and Excel.

• Team-oriented, able to coordinate with both internal and external stakeholders.

• Willingness to travel and be available to work remotely on weekends or holidays when needed.

• Manage schedules, appointments, calls, meetings, and video conferences for colleagues.

• Prepare meeting rooms and materials (presentations, supplies, devices).

• Handle incoming calls, emails, and correspondence.

• Organize business trips and ensure all required documentation is in order to avoid delays during international travel.

• Provide administrative support on basic tasks and processes.

• Coordinate office shipments, package pickups, and supply orders.

• Support the Senior EA in planning private travel (hotel and restaurant bookings, tickets for events and attractions).

• Manage personal errands, including booking medical appointments and renewing personal documents (passports, ID cards).

• Continuous training and development, both internal and external.

• Strong growth opportunities within the organization.

• Salary aligned with experience and real potential for progression.

• Full-time permanent contract.